A Full Guide to Taking Screenshots on Windows 11/10/8/7 PC

Quick Comparison of 7 Ways

Part 1. Screenshot on Windows via Hotkeys

Need a quick snapshot of your screen on your Windows PC? In fact, Windows offers convenient ways to capture screenshots using keyboard shortcuts. This part will tell the specifics of using hotkeys for capturing different screen areas on Windows 11, 10, 8, and 7 PCs.

Capture the Entire Windows Screen

Whether you have Windows 11 or 10, or even Windows 8 or 7, pressing the PrtSc key will take a screenshot of the whole screen. The image is automatically sent to the clipboard, and you have to launch an application such as Paint or Photoshop, and press Ctrl+V.

Note: In some versions of Windows 11, pressing the PrtSc button will cause the Snipping Tool overlay to pop up.

Capture the Active Window

Use the Alt + PrtSc to capture the active window that you have. This is ideal for capturing the screen without the background or taskbars. Similar to the full screen capture, it will save the captured image in your computer’s clipboard.

Where to Find Screenshots on Windows

When you paste the captured image into an application and save it, the file is saved in the default location of the chosen application. The screenshot format depends on the application you use for saving. Most programs offer options like PNG, JPEG, or BMP.

These hotkeys work consistently across Windows versions. However, the default action of the PrtSc key on its own might differ depending on your laptop or keyboard model.

Some keyboards might have a dedicated Print Screen button that functions identically to the keyboard shortcut mentioned above. On some laptops, pressing the Fn key along with PrtSc might be necessary to capture the screen. You should check your keyboard layout or manufacturer's documentation to confirm the exact location and functionality of the Print Screen key on your specific device.

Part 2. Screenshot on Windows with the Built-in Snipping Tool

While hotkeys offer a quick way to capture entire screens or active windows, the built-in Snipping Tool in Windows provides more control and flexibility when capturing specific areas of your screen.

Click the Start menu and type Snipping Tool in the search bar. Click on the application that appears.

Once the Snipping Tool opens, you will see several options for capturing screenshots on Windows. Choose New to open a new snipping window and select the specific area you want to capture. Rectangular Snip enables you to select a rectangular area by clicking and dragging your mouse. Also, you can use the Window Snip, Full-screen Snip, or Freeform Snip to screenshot on your PC.

Once captured, the Snipping Tool window will appear with your screenshot. You get some basic editing tools to annotate your screenshots, such as a pen, highlighter, and eraser. You can save your screenshots as PNG, JPEG, or GIF as you like.

While Snipping Tool works consistently across Windows versions, some slight variations in the interface might exist between versions. The Snipping Tool doesn't offer advanced editing features like dedicated image editors.

Part 3. Third-party Software to Take Screenshots on Windows PC

While Windows offers built-in screenshot functionalities with keyboard shortcuts and the Snipping Tool, third-party tools provide more features and flexibility for capturing and managing screenshots. They allow you to capture, edit, and share screenshots with greater ease and efficiency. Here are five popular and highly rated options for Windows PCs.

Aiseesoft Screen Recorder

Aiseesoft Screen Recorder offers advanced features beyond basic screenshot capturing. It allows you to capture gameplay, video calls, webinars, and more, along with audio. As a screenshot capture tool, it lets you capture windows, specific areas, the entire screen, and the scrolling window. Compared with other software, it carries more editing functions. You can handily add annotations, text, shapes, watermarks, etc., to your screenshots. In addition, Aiseesoft allows you to save screenshots in various formats and adjust quality settings.

When you want to screenshot on a Windows PC, open it and select Snapshot in the main interface. Then, you can freely capture your computer screen. As mentioned above, you are allowed to edit the screenshot and add your preferred labels.

Lightshot

Lightshot is a free and lightweight application that doesn't require extensive installation or consume significant system resources. Unlike the Snipping Tool's options, Lightshot lets you capture specific rectangular or freehand-shaped areas of your screen. You can directly add annotations like arrows, text boxes, and shapes to your screenshot. Moreover, captured screenshots can be uploaded to the Lightshot cloud service with a single click, generating a shareable link for easy distribution.

Greenshot

Greenshot is specifically designed for Windows users. It goes beyond the basic functionalities of keyboard shortcuts and the Snipping Tool. It lets you easily capture the entire screen, active window, specific region, scrolling window, or even capture delays. You can annotate, highlight, or blur specific areas of the captured image directly within Greenshot.

Greenshot enables you to set custom hotkeys, define output formats, and choose where to save screenshots. You can take screenshots on Windows and save them in various formats like PNG, JPEG, BMP, and TIFF.

Snagit

Snagit is a paid screen capture and editing software that gives a simple way to capture screenshots on Windows. It can capture the full screen or selected regions. It enables you to edit and annotate your screenshots with various tools like arrows, text boxes, shapes, and callouts for clearer communication. Like the introduced Aiseesoft Screen Recorder, Snagit also helps to capture your screen activity with audio narration.

Snagit offers a convenient way to share your screenshots and recordings through various channels like email, social media, or cloud storage. It integrates seamlessly with popular productivity applications like Microsoft Office and Google Drive. Moreover, Snagit allows you to create custom presets for frequently used capture and editing settings for faster workflows.

ShareX

ShareX emerges as a powerful and recommended option for taking screenshots on Windows. Goes beyond capturing the entire screen or active window. It allows you to capture specific regions, scroll windows and web pages, and even record your screen as a video. You can set up hotkeys for different capture methods, define custom regions, and choose from various file formats for saving screenshots.

ShareX is open-source and completely free to use. It has a large community of developers ensuring ongoing updates and improvements. ShareX offers basic image editing tools like cropping, resizing, adding text and arrows, applying filters, and more. It supports uploading your screenshots to over 80 online services like Dropbox, Imgur, and Google Drive, allowing you to easily share them with others. Compared to some feature-heavy image editing software, ShareX is relatively compact and can be run as a portable application without requiring installation.

Part 4. FAQs on How to Screenshot on Windows