4 Incredibly Helpful Ways to Compress Audio Files for Email

May 11, 2022Ashley Mae

Emails are famous for sending letters online. Be it for personal or business letters, email is the medium most people use. Now, sending multimedia files along with letters has become a habit for many. They do not need to use another application to send attachments like audio files. Yet, many users are having a hard time attaching audio files because of the file size limitations implemented on most email programs.

In this case, you will need a compressor to help you shrink the audio file's size and share it via email. On that note, this post aims to teach you how to compress an audio file for email. Take a look at four effective and easy ways.

Compress Audio File for Email

Part 1. File Limits When You Send an Email

You can attach any type of data to email messages. That includes text files, documents, audio files, video files, spreadsheets, PDFs, etc. Yet, as stated, email providers apply limits on the size of files you can send in attachments. Take, for example, Gmail. Users can only attach files that are no more than 25MB.

Trying to attach larger than the file size limit will result in trouble. Compressing files may help in reducing the file size, allowing you to send attachments to the email. Hence, we listed some great tools to compress audio files for email.

Part 2. How to Compress Audio Files for Email

1. Video Converter Ultimate (Editor's Choice)

Video Converter Ultimate is the most appropriate tool to compress audio files as it significantly reduces the media size of your audio files. The tool's audio compressor grants users to modify different aspects of audio files, including the bitrate, sample rate, and channel. Plus, you can export the audio to your desired audio format. You can change it to MP3, AAC, AC3, MKA, OGG, etc. On top of that, the program lets you preview the playback allowing you to make changes before the compression begins. On the other hand, here is how to compress an audio file for email using this fantastic tool.

Aiseesoft Video Converter Ultimate


Aiseesoft Video Converter Ultimate

  • It adopts a multi-core processor to compress files at high speed.
  • It supports 200+ video and audio formats, including MP3, WAV, AAC, etc.
  • It provides a smart output settings feature.
  • The quality is not compromised when reducing audio files.
  • It comes with a toolbox where a bunch of features are available.
Free DownloadFor Windows

Secure100% Secure. No Ads.

Free DownloadFor macOS

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Step 1.
Download and install the program

Tick the Free Download button above to get the above. Make sure to get the right installer. After that, install the application by following the setup wizard. Next, launch it on your computer.

Step 2.
Import an audio file to compress

Next, go to the Toolbox tab and open the Audio Compressor function. From the popup window, click on the Plus sign button and add your target audio file.

Load Audio File
Step 3.
Compress the audio file

In the compression window, you can modify the audio aspects. You can set the size, format, channel, sample rate, and bitrate. After setting up the output for your video, hit the Compress the audio to start compressing the audio file.

Shrink Audio File

2. Monkey's Audio

Another tool capable of compressing audio files is Monkey's Audio. The program has been explicitly developed to shrink the media size of an audio file. It enables you to upload files individually or by folder and compress them simultaneously. Besides compressing audio files, you may also use the tool to decompress and convert audio files. Moreover, the tool has a user-friendly interface, so the process of compression can be done in no time.

Step 1:
Acquire the program from its official page and proceed with the installation.
Step 2:
After that, import audio by clicking the File button at the top left corner. Then, select Add File(s) and upload your desired audio file.
Upload Audio Files
Step 3:
Before starting the compression, go to the Options menu. Select the Output section and hit the Output to specified directory radio button to set a saving path. Hit OK once done.
Self File Destination
Step 4:
Finally, click the Compress button to commence the process.
Compress Audio File

3. Audacityo

Through volume compression, Audacity may also be considered a decent audio compressor. That is right. Apart from its well-known feature of recording and editing audio tracks, this application also offers a compression feature to help you reduce the size of MP3, AAC, FLAC, etc.. Similarly, it enables you to listen to the compressed audio file before saving it. Hence, you will have the chance to modify the audio file and get your desired outcome.

Step 1:
Download and install Audacity on your computer.
Step 2:
Go to File > Import > Audio. Then, select the audio file that you wish to compress.
Import Audio
Step 3:
Next, open the Edit option and select Preferences. A window will then appear. Choose Quality and modify the Default Sample Rate and Sample Format. After that, tick OK to save the changes.
Adjust Audio Quality
Step 4:
Now export the file and change the bitrate mode, quality, or channel mode to shrink the audio file's size further. Then save the compressed audio file.
Edit Bitrate And Save

4. YouCompress

If your device cannot afford to install a program, an online program should give it a go. YouCompress is an online-based program that can reduce the file size of an audio file while preserving the quality. What makes it safe and secure is that its users have an encrypted SSL connection, so all the process done using this tool is secured.

Step 1:
Access the official website of YouCompress using any browser on your computer.
Step 2:
Hit the Select file button and import your desired audio file to compress for email.
Add Audio File
Step 3:
After that, click the Upload File & Compress button to start the compression process.
Start Compression
Step 4:
To get the compressed audio file, click on the Download button once the process is finished.
Save Compressed Audio

Part 3. FAQs on Compressing Audio for Email

Can I send a voice recording on Gmail?

Yes. Any track, be it a recording or a song, can be attached together with the letter you are composing. Just add the voice recording, just what you would normally do when adding songs.

How do I send an audio file over 25MB?

You can send an audio file over 25MB in file size by uploading it first to cloud storage like Drive. Copy and paste the link to the email afterward.

Can I compress audio files on the phone?

Yes. All you need is a mobile program. With that, you can install ESL File Explorer and Winzip.


After reading this post, there is no way that you cannot attach an audio file to your email. You will learn how to compress an audio file for email through these programs. All of them are good, yet it is better to try each to see which tool fits your preferences well.

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Video Converter Ultimate is excellent video converter, editor and enhancer to convert, enhance and edit videos and music in 1000 formats and more.

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