Transfer iPhone Notes: Ultimate Solution in One Stop

Taking notes on our smartphones has become an integral part of our daily lives to stay organized, capture ideas, and keep important information at our fingertips. However, as our note-taking needs evolve, we may find it necessary to transfer iPhone notes to a new structure.

Whether it's consolidating scattered notes, reorganizing them for better categorization, or adopting a new note-taking app, you can learn from the step-by-step process of transferring iPhone notes with a new structure, ensuring a seamless transition without losing valuable data.

Transfer iPhone Notes

Part 1: Transfer Notes within the Apple Ecosystem

If you're using Apple's built-in Notes app and wish to transfer notes within the Apple ecosystem, follow these steps:

Step 1:
Organize Existing Notes

Open the Notes app on your iPhone and organize your existing notes into folders or categories based on your new structure. You can create folders by tapping the New Folder option on the app's main screen.

Drag and drop notes into the respective folders for better organization.

Note Folder
Step 2:
Sync with iCloud

Ensure that your Notes app is synced with iCloud. To do this, go to Settings > [Your Name] > iCloud > Notes and toggle the switch to enable synchronization.

Your notes backed up to iCloud can be checked on other Apple devices.

Backup Notes
Step 3:
Access Notes on Other Apple Devices

If you get a basket of Apple products like an iPad or Mac, ensure they are also signed in with the same iCloud account.

Open the Notes app on these devices, and your organized notes should be automatically synced and available in the new structure.

Part 2: Transfer Notes from iPhone to Computer

It’s OK even if you don’t get a Mac and iPhone at the same time. To help you transfer notes from iPhone to personal computers, you can free download FoneTrans and quickly move iPhone notes to release storage space.




  • Synchronize and transfer notes, messages, and more to your iOS devices.
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How to Transfer Data with FoneTrans

Step 1:
Download and install FoneTrans on your computer. Connect your mobile device to the computer via a USB cable.
Step 2:
Now, you can go through different columns on the left list. Go with Others and click the notes you want to transfer.

Or you can get a one-click transfer via Toolbox and choose Phone to PC. Tick all wanted options and click Start.

File Been Selected
Step 3:
After that, you can click the "Export" button to generate your notes on your PC.

Part 3: Move iPhone Notes to a New Note-Taking App

If you're switching to a new note-taking app outside the Apple ecosystem, follow these steps:

Step 1:
Choose a New Note-Taking App

Research and select a note-taking app that aligns with your needs and preferences. Popular options include iPhone notes apps like Evernote, OneNote, Google Keep, Bear, Notion, and Simplenote.

Make sure the app is available on both your iPhone and any other devices you use, such as your computer or tablet.

Step 2:
Export Notes from Apple's Notes App

To export your notes from Apple's Notes app, go to Settings > Notes > Import Notes.

Choose the new note-taking app you've selected from the list of available options. This will initiate the export process.

Step 3:
Import Notes into the New App

Open the new note-taking app and follow its import instructions to bring in your notes.

Depending on the app, you may be able to import notes directly or import them from a file (e.g., CSV or HTML) that was generated during the export process.

Step 4:
Organize Notes in the New App

Once your notes are imported, organize them according to your new structure using the features provided by the new app.

Create folders, tags, or categories to group related notes together.

Step 5:
Sync and Backup

Ensure that the new note-taking app is set up for synchronization across your devices.

Check that you have backed up iPhone notes in the app's cloud storage or any other backup solution provided by the app.

Part 4: Move Notes via File Folders

If you wish to create a hierarchical structure for your notes, consider using a note-taking app that supports nested folders or tags. Follow these steps to implement a hierarchical organization:

Step 1:
Select the App

Choose a note-taking app that allows you to create nested folders or tags. This will allow you to create sub-categories within main folders, making it easier to navigate and manage your notes.

Step 2:
Categorize Your Notes

Create main folders for your top-level categories, such as Work, Personal, Ideas, or Projects.

Within each main folder, create sub-folders or tags for more specific topics or sub-categories.

Step 3:
Move Notes to Appropriate Folders or Tags

Review your existing notes and move them to the appropriate folders or assign relevant tags based on the new hierarchical structure.

This may take some time, but the effort will result in a more organized and intuitive system.

Part 5: Tips for a Smooth Transition

To ensure a smooth transition while transferring your iPhone notes to a new structure, consider the following tips:

1. Take It Step by Step: Don't rush the process. Take the time to organize your notes systematically and avoid making hasty decisions.

2. Keep a Backup: Before making any changes, create a backup of your notes to avoid accidental data loss.

3. Review and Edit: As you transfer notes to the new structure, take the opportunity to review and edit your content. Delete outdated or irrelevant notes to keep your new system clutter-free.

4. Synchronize Across Devices: Ensure that your new note-taking app synchronizes across all your devices for seamless access and updates.

5. Utilize Tags: Tags can be an efficient way to organize notes based on multiple categories, enabling you to find specific information more quickly.


iPhone note transfer is not as difficult as you think as long as you grasp the appropriate methods. You can begin with the local Notes app or download third-party note-taking apps. Meanwhile, we have offered you an ultimate solution to transfer any important data to your desktop without data loss. FoneTrans is also a trustworthy choice for you.

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